Tip: Use the back and forward arrows on the Home tab to undo or redo a change. Add bold, italics, or underlining : Select some text and then tap the appropriate icon to apply the formatting. Add special formatting : To add formatting such as strikethrough or subscript, select some text, and then tap the formatting icon. Change the font color : Tap the font color icon and then choose a color.
Apply a style : To select a text style, tap the style icon, and then select from the list of defined styles. Add bullet or numbered lists : Tap the text and then tap the bullet or the numbered list icon.
Indent a paragraph : Tap the text, and then tap the indent icon to move the text to the right. Tap the negative indent icon to move the text to the left. Align the text : Tap the text and then tap the appropriate icon to align the text left, right, center, or justified. Change the line spacing : Tap anywhere in the paragraph, and then tap the line spacing icon.
Choose a spacing option. Cut and paste or copy and paste : Select some text, tap Cut or Copy , tap to select a new location, and then tap Paste. Copy formatting : Select the text that has the formatting you want to use, tap Copy , select the text that you want to format, and then tap Paste Format.
Delete text : Select the text that you want to remove, and then tap Delete. Look up a definition : Select a word and then tap Define. Add a comment : Select the text, tap New Comment , and then type your comment in the comment box. Add tabs and line breaks : Tap at the location where you want the tab or line break, tap Insert , and then tap Tab or Line Break on the context menu. Add strikethrough : Select the text, and then tap the down arrow.
Tap the strikethrough icon on the Font menu. Remove formatting : Select the text that has the formatting you want to remove, and then tap the down arrow. Tap Clear Formatting on the Font menu. Add subscript or superscript : Select some text, tap the down arrow, and select subscript or superscript on the Font menu. Line spacing : To add or remove space before or after a line or paragraph, tap the arrow and then select from the spacing options.
Insert or remove tabs: Tap the place where you want the tab to be located, tap the paragraph tab icon, and then tap the insert tab or remove tap icon.
Cut and paste or copy and paste : Select some text, tap the scissors icon to cut the text or the copy icon to copy the text, tap a new location, and then tap the clipboard icon. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
Saves a workbook as a tab-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly.
Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium. An Add-In is a supplemental program that runs additional code. Supports VBA projects and Excel 4. This is a fast load-and-save file format for users who need the fastest way possible to load a data file.
Supports VBA projects, Excel 4. But, this is not an XML file format and is therefore not optimal for accessing and manipulating content without using Excel , Excel , Excel , Excel or Excel and the object model.
Stores VBA macro code or Excel 4. The Excel 97 - Excel Binary file format for an Excel template. Can't store VBA macro code or Excel 4. An Excel 4. Users can open a workbook in this file format in Excel , Excel , and Excel But, users can't save an Excel file to this file format. When the XPS file is viewed online or printed, it maintains exactly the format that users intended, and the data in the file cannot be easily changed.
A slide that is saved as a bit graphic for use with Microsoft Windows 95 and later versions. A format that can be opened in presentation applications that use the OpenDocument Presentation format, such as Google Docs and OpenOffice. Users can also open presentations in the. Some information might be lost when users save and open. A presentation that always opens in Slide Show view instead of in Normal view. Saving a file as a PowerPoint Picture presentation reduces the file size, but some information is lost.
A presentation outline that is saved as a text-only document that provides smaller file sizes and the ability to share macro-free files with other users who might not have the same version of PowerPoint or the operating system.
Any text in the notes pane is not saved with this file format. A style sheet that includes definitions of a color theme, font theme, and effect theme. A slide that is saved as a bit graphic for use with Microsoft Windows 3.
A presentation that is saved as a video. Learn why people trust wikiHow. Download Article Explore this Article methods. Related Articles. Author Info Last Updated: December 9, Method 1. Explore the Word user interface. Familiarize yourself with the interface elements that hold all of your formatting tools. You may need to enable tools on your tool bar. You can do this by selecting Toolbars from the "View" tab and choosing "Standard.
The Toolbar is directly below the Menu bar and displays common tasks like saving, printing, and opening a document. The Ribbon is at the top of your workspace, below the Toolbar and organizes features of Microsoft Word into categories, like the Home tab and Layout tab. Adjust the alignment of your document. Different types of documents call for different text alignments. You can choose whether to align your entire document to the left, right, or at the center, by clicking the Alignment buttons in the Paragraph section in the Ribbon.
These are the buttons that look like a small version of a document, with small black lines according to their buttons alignment function. You can find the alignment buttons toward the center of the Ribbon, after the Underline button and before the Bullets button. Set the line spacing of your document. Adjust settings by clicking the Line and Paragraph Spacing button. Find the Line and Paragraph spacing button on the Ribbon after the Alignment buttons. This button looks like a row of lines with vertical arrows to the left of the lines pointing upward and downward.
If you want to edit the spacing of an existing line or paragraph, highlight the context and click the Line and Paragraph Spacing button to edit it. Many professional documents like college essays and cover letters should be double-spaced. Adjust the page orientation. Change the size of the paper on the Page Layout section on the Menu bar. Adjust the document headers and footers. A header contains details that will appear on every page of the paper.
To set the header of your document, double-click on the topmost part of the page and the header field will appear. Adjust the document footers. Footers are just like document headers. All text in the footer will appear at the bottom of each page of your document.
To set the footer of your paper, double-click on the bottommost part of the page and the footer field will appear. This action will open the headers and footers on your page and allow you to create them.
Adjust the margin. Add columns. If you need to create a newspaper-like document, you can do so by adjusting the format of the document to columns. You will find the Columns button on the top row of the Ribbon. This button has a green icon showing a small rectangle divided in half. If you want to create one, two , or three columns, you can do so from the preset options. If you'd like to create more, you'll need to choose "More Columns.
Add bullets and numbers. Highlight the text that you would like to be numbered or bulleted and click the Numbering or Bullets button on the Ribbon. These buttons can be found side by side on the Ribbon, after the alignment buttons. The Numbering button displays three small lines with numbers to the left of the lines and the Bullets button displays three small lines with bullet points to the left of the lines.
Format your document style.
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