If you do, AutoSender will be launched at startup, even if no user is logged in. Allows you to select what to do if AutoSender is unable to find an attachment for a message: either send the message without an attachment, or report an error. Optionally cache attachments to avoid re-fetching the same data over and over again.
A custom location for the cached attachments can be selected. You can also select to delete the cached files automatically after a set period of time,or you can clear the cache manually. Logfiles rotate every time AutoSender is restarted or when the maximum log file size is reached. The maximum log file size can be set in the AutoSender config together with the maximum number of rotations.
If AutoSender finds valid license information at startup, licensee information will be shown here. NOTE:After saving changes to the Preferences, the service needs to be restarted before they become active. Here you can configure the SMTP settings for an administrator e-mail address to be notified in case AutoSender encounters a certain type of errors. Jump to: navigation , search. Category : AutoSender. Views Page Discussion View source History.
Personal tools Log in. To see the available files from a host, select the host. In the Available Files list, select the file you want to open. Click Open. Depending on how FileMaker Network Sharing is configured on the host, you might be required to enter an account name, password, and domain name Windows only. If you add or remove filename extensions, you must redefine the FileMaker data sources for related files and for files with external scripts.
When you do so, users automatically log in using a specific account and password if specified when they open a database. You can open more than one window per file. This allows you to view the same layout in separate windows, or simultaneously view different layouts in the same file. You can perform find or sort operations independently in the different windows.
Another window appears. Initially, the window displays the same layout, sort order, and found set as the previously active window. The original database window, in Browse mode, in which you can search the records. A second window, in Find mode, in which you can perform a different search on the same found set.
For more information about opening multiple windows, see Help. To close a file, use the procedures above to close all the open windows for a file. Note Even if you close a file, it may remain open as a hidden file if the window of any other file is displaying data from that file.
For example, another window may be displaying related data from the file you attempted to close. FileMaker Pro will close the file when you close all the dependent windows.
By default, FileMaker Pro automatically saves changes to your data as you work, so there is no Save command.
If you want more control over when record data is saved, you can clear the Save record changes automatically option individually for each layout. You can save a copy of your file as a backup or save a clone of your file with no data. Important Always save a copy of a file before you make extensive changes. Delete Record or Delete All commands. Navigate to where you want to save the copy on your hard disk. Duplicate the entire file, including the tables, field definitions, layouts, scripts, page.
Compact the entire file into less disk space by reclaiming unused space in the file. Create a copy of the current file with all container data that is stored externally. Note To have a copy of a file that includes container data that's stored externally, choose selfcontained copy.
The copy of current file and compacted copy options do not copy externally stored data. If you want to use either of those options, you'll need to embed data in the container fields first.
FileMaker Pro doesn't save changes to the state of a file, if they are the only changes you make while the file is open. For example, here are some changes that are not saved:. For example, if you open a file, sort records, and then close the file, FileMaker Pro does not save the sort order. However, if you open a file, add a new record, sort the records, and then close the file, FileMaker Pro saves the sort order as well as the new record. You can choose a mode from the View menu or from the mode pop-up menu at the bottom of the document window.
Work with the data in a file. You can add, view, change, sort, omit hide , and delete records. Search for particular records that match a set of criteria.
You can then work with this subset. After you find a group of records, FileMaker Pro returns. Determine how information is presented on your screen or in printed reports, labels, and. Design layouts for specific tasks, like data entry or printing invoices or envelopes. Select and arrange fields and other objects to modify an existing layout or create new layouts. See how data in forms or reports will look before you print. Preview mode is especially useful. The status toolbar provides quick access to many FileMaker Pro menu commands.
In all modes, it includes navigation tools, customizable buttons, and a layout bar for working with layouts. In Layout mode, it includes layout tools. Move the pointer over a button to see its description. You can also switch modes by clicking buttons in the status toolbar. Layout bar Formatting bar. In Layout mode, you can also use the Inspector when you format and edit objects on a layout.
FileMaker Pro provides three views of each layout: form, list, and table. When you change views, you temporarily change the way records display or print. In Browse mode, a table has one active selected record at a time for each window. To work with another. To select a related record in a portal, select the portal row click inside the row but outside any fields in the row.
You can also use a mouse scroll wheel to move through records. For more information about viewing records, see Help. When you add or duplicate records, FileMaker Pro stores new records at the end of the current table.
In Browse mode, you see the new record after the current record, or after the last record in the found set the set of records made active by a find request. For information about changing this setting, see Help. In Browse mode, click New Record in the status toolbar. You see a blank. Select the record to duplicate. If the field is defined to automatically enter field values, you see those values entered in the new record.
Note You can only add related records from the current table if the relationship is defined to allow the creation of related records. Type in the last row of the portal to add a related record to the Line Items table. When you delete a record, you permanently discard the data in all the fields in that record. Before you delete records, consider making a backup copy of your file. Select the record to delete. In the status toolbar, click Delete Record , then click Delete.
Select a portal row in the current table by clicking inside the row but outside any fields in. Note To delete related records, Allow deletion of portal records must be selected in. Make sure the found set contains only the records you want to delete. Note To set the Return or Enter key s to move to the next field, in Layout mode,. Behavior area, for Go to next object using , select the keys you want to use for.
Buttons and tab controls can be included in the tab order. Fields on tab panels that. You can enter or import data up to the character limit for the field type. You can view and print only the data that fits within the field boundaries. Note For information about how FileMaker Pro uses system formats to display and sort dates, times, and numbers, see Help.
Note In a field set up to auto-complete, you see suggestions based on what you. Type the values from 10 to 10 Type one date on one line in the field. Type the day, month, and year as numbers. Important If you enter dates with two-digit years, FileMaker Pro converts them. Add data to value lists fields formatted as radio or option buttons, checkboxes, lists, or menus. You can work with data in Table View to quickly create and change field definitions; add, modify, and delete records; sort records; create dynamic reports; and create charts.
FileMaker Pro displays each record in a separate row, and each field in a separate column. Column headings. Each column displays one field. Record margin. Move the pointer to the edge of the column heading. When the pointer changes to a. Width from the shortcut menu. In the dialog box, type a width, choose units from the.
Right-click the left or right margin of a record, choose Part Color from the shortcut menu, then choose a color. The color of the row for adding new records and the column for adding new fields will be slightly darker than the main background color. Right-click the left or right margin of a record, then choose a color from the Alternate.
When you view records in a table, FileMaker Pro displays data in rows and columns. Each row displays a record, and each column displays a field. A new row is added to. You can paste the copied,.
Right-click one of the selected column headings and choose Sort. Ascending or Sort Descending. A sort icon appears on the column. You can also choose Sort By Value List and then select a value list from.
Right-click the left or right margin of the record, then choose Send Mail from the shortcut menu. If a layout is enabled for quick find in Browse mode, you can use the search box in Browse mode to search for data across multiple fields on the layout. By default, layouts are enabled for quick find and all fields that are supported for quick find including merge fields are set to be included in the search.
Quick find does not search summary, container, or global fields. Note While quick finds are an easy way to search for data, they can work slowly depending on the type of data in the database. For example, unstored calculations or related or remote data can slow progress, compared with data that's local or stored.
In Browse mode, type one or more words in the search text box in the upper-right corner of the status toolbar. The search includes all the fields that are enabled for quick find on the layout. Your find request. The light green area of the pie chart in the status toolbar indicates the portion of the total records displayed.
In Browse mode, click the down arrow in the search box. Note The list of recent quick finds is available only until you close the file. A small badge next to each field shows if the field has been enabled for quick find. If there is no quick find badge next to a field, the field is not searchable, either because it is not supported for quick find or because it is not set to be included in the search. A gray badge indicates that the layout is disabled for quick find.
A green badge indicates that the field is searchable. A yellow badge indicates that the field is searchable, but the search might take longer than fields with the green badge. Select one or more fields. Click Inspector in the layout bar, then click Data.
In the Behavior area, select Include field for Quick Find. To enable quick find, click Layout Setup in the layout bar. When you perform a find in Find mode, you type criteria the value or values to find into fields in a find request , which looks like a blank record.
FileMaker Pro searches through all the records in a table, comparing the criteria you specify with the data in the table. Records with data matching the criteria become the found set , which is the subset of records being browsed.
You can constrain narrow or extend broaden the found set in Find mode. You can work with just the records in the found set. For example, you can view, edit, calculate summaries for, sort, print, delete, export, or replace data in these records. You can also open a new window in order to perform different find requests on the same data. You can save the found set of records and email it as a snapshot link.
You cannot perform a find in summary fields, container fields, or fields defined with the global storage option. Note In Find mode, a badge indicates a searchable field.
In Find mode, from the Layout pop-up menu, select a layout that includes the fields that contain the data you want to search. If necessary, you can change layouts and enter criteria on more than one layout.
In the find request, select a text, number, date, time, timestamp, or calculation field to use for finding, and then type a value in the field. You can use the Insert Operators list in the layout bar to help you enter criteria. You can click Omit to exclude records matching a specific set of criteria. Click Perform Find. Your find request returns a found set of records. You can do one or more of the following during or after performing a find request:.
Search for text in text fields, or in calculation fields that return a text result. Unless you search for phrases and exact matches, the field can contain other values in addition to the one s you specify, and the values can be in any order. For example, typing hotel in a field named Accommodation finds records for Hotel , Discount Hotel , and Hotel, Luxury.
Chris Smith finds Chris Smith,. Gr y finds Gray and Grey. Note To find case-sensitive text for example, fred finds fred but not Fred , change the default language for indexing the field to Unicode.
This procedure will change the order in which records sort. When you enter criteria in a find request, numbers, dates, times, and timestamps should be entered in the corresponding field types or calculation fields returning the corresponding field type to ensure correct behavior when finding them.
Important To avoid confusion when working with dates, always use four-digit years. Note Full or short day names for example, Friday or Fri are acceptable in day of week searches. You can enter find criteria in related fields that are displayed in a portal or directly on a layout. When you perform a find in a related field, FileMaker Pro displays all the records that have a related record matching the criteria you enter.
For example, suppose you have an invoice file that displays line items as related records in a portal. To find all invoices listing a computer, type Computer in the Item field in the portal.
You can find all records for which one or more fields contain duplicate values. To narrow your search, enter criteria in as many fields as needed to make your request specific, then click Perform Find. You can narrow find results incrementally, looking for more specific detail as you search your database. For example, after searching for all of the employees who work in Sales, you can narrow the search to find all of the employees in Sales named Alvarez:.
Perform a find to find all of the employees who work in Sales. FileMaker Pro displays the found set in Browse mode. Click Find and type the criteria to narrow the search type Alvarez in the Last Name field. Note To quickly constrain the found set in Browse mode, use the shortcut menu.
Click in the field or select a partial value in the field , then right-click, and choose Constrain Found Set. To widen your search, enter criteria in the first request. Click New Request. Enter the second set of criteria. Continue adding requests for each set of criteria, then click Perform Find. You can navigate among multiple requests using Go to Request on the Requests menu or clicking the book in Find mode. You can broaden a found set to expand your search to include additional applicable records without starting over.
For example, after searching for customers in New York, you can broaden the search to also find customers in Hong Kong:. Perform a find to find customers in New York. Click Find and type the criteria to broaden the search type Hong Kong in the City field. Note To quickly extend the found set in Browse mode, use the shortcut menu.
Click in the field or select a partial value in the field , then right-click, and choose Extend Found Set. You can exclude omit records while performing a find. For example, you can find all invoices except those created in the past 30 days. In Find mode, type criteria for the records to omit. Click Omit in the layout bar. In Find mode, type the criteria for the records to find type New York in the State field. Type criteria for the records to exclude type New York in the City field.
Click Omit. For example, in a Customers database with customers in the US and France:. Then, to return to the found set, switch to Browse mode. To repeat the find, click Find. Or you can modify the find criteria, then click Perform Find. When you have a complex find request that you want to use regularly, you can save the request and retrieve it when you need it later. You can save and retrieve find requests without having to go to Find mode.
FileMaker Pro automatically saves the last five finds you have performed so you can access them again. Once a find is saved, the saved find is also available to any network clients that share the account.
For more information about saving find requests, see Help. To delete a request, go to the request you want to delete, then click Delete Request. Requests are committed, for example, when you click out of all fields, go to a different layout or request, or perform a find. All records that are not in the found set are omitted, or hidden.
You can omit additional records from the found set without doing a new find. Important Omitted records are temporarily excluded from the found set. They still exist in the database. Display or select the record to omit, then click Omit in the layout bar. Display or select the first record in a number of consecutive records to omit, then.
In the Omit Multiple dialog box, type the. As in a word processing application, you can find and replace data across multiple fields including related fields in a record or in a find request, across a found set of records or find requests, or across text objects in a layout.
You can search for data in any type of field except container fields and fields that are not modifiable. If you have added a tab control to a layout, when you find and replace data in Browse and Find modes, FileMaker Pro only finds and replaces data in the tab panel that is in front.
In Layout mode, FileMaker Pro finds and replaces data in all tab panels. In the Find what box, type the data you want to search for. In the Replace with box, type the replacement data. These fields will be counted and reported as skipped at the end of a Replace all operation. Set the search options you want to use.
Choose the search direction: Forward , Backward , or All. Note In files that contain Japanese data, a find with the Match case option. In Find mode, search across all find requests in the current layout or just in the.
In Browse and Find modes, search within all fields in the current layout or just in. Search for and select the next occurrence of the Find what data. If there is selected data that matches the Find what data: Replace the Find what data. If there is no selected data that matches the Find what data: Search for and select the. Replace the Find what data with the Replace with data. Replace all occurrences of the Find what data with the Replace with data.
At the end of the Replace All operation, you see a summary of the number of. FileMaker Pro stores records in the order they were added to the file. Sorting temporarily rearranges records, so you can view, update, or print them in a different sequence.
You choose the fields whose contents you want to sort by. The second sort field arranges records when two or more records have the same value in the first sort field, and so on. You can sort records in ascending order, descending order, or in a custom order.
By default, the records remain sorted until you perform a find or sort records by different criteria. When you add or change a record in a sorted found set, the record appears in the correct position in the sort order after you commit the record.
To choose an option to change the way new and changed records are sorted, see Help. In Browse mode, click Sort in the status toolbar. In the Sort Records dialog box, choose fields for sorting, in the order you want them sorted by, and sort options.
To choose a sort field visible on the current layout, no matter what table it is in, choose Current Layout LayoutName from the table list, then double-click a field in the list. Click Sort. For information about how FileMaker Pro uses system formats to sort and display dates, times, and numbers, see Help. FileMaker Pro prints records using the current layout. You can create layouts to print the same data in different ways.
For example, you can print records one by one, in a columnar list, or in a complex sorted report with totals, headers, and footers. You can also create layouts for mailing labels or envelopes. You can print data based on the current layout or print information about the structure of the database. You can control page margins, remove blank space, and keep specified objects from printing.
When you switch to Preview mode, you see the layout as it appears on the printed page. Then, switch to Preview mode. If you have more than one printer, specify which one you want to use. For information about printer options, refer to your printer and system documentation. Switch to the layout you want to use. Make sure the found set is the way you want it by:.
Switch to Preview mode to see exactly how your paper copy will look. Some items, like sliding objects, records arranged in columns, and variable information like page numbers, appear correctly only in Preview mode.
If a record contains tab controls, only the tab panel that is in the front is printed. Blank record, showing fields , then choose a formatting option.
Click to change the page orientation vertical or horizontal , scaling, and other printing options. You can create layouts for formatting and printing data onto mailing labels and envelopes.
The process for printing envelopes is similar to that for printing labels. FileMaker Pro provides the dimensions of numerous standard label types and their codes. If the label type you want isn't available, you can specify custom label dimensions. Merge fields expand and contract to fit the data in the field as needed, closing up space if the field is empty.
Open the file that contains the data you want to print on labels. Find the records containing the data you want to print on labels. To have the layout name appear in menus used for choosing layouts, select Include in layout menus.
For Select a layout type , click Labels for data that reads top to bottom horizontally. Or click Vertical Labels for data that reads right to left vertically. Then click Next. Specify the measurements of your mailing labels. You see this information on the package your labels came in. FileMaker Pro creates a Labels layout that uses the exact dimensions of label stock code you choose. Measure the unused margins on the label stock. Click Next. In the next panel, for the Available fields list, double-click the first field whose data you want on the labels.
Angle brackets indicate this is a merge field, and field data will display in and print on the labels. To include fields from related tables, choose the table from Available fields. Continue selecting the fields you want on the labels. Include all punctuation, blank spaces, and line breaks to place a merge field on the next line that you want to print on the labels.
To print labels from Browse, Layout, or Preview modes, load the labels into your printer according to the instructions that came with your labels and your printer. Then choose the number of columns labels across and the direction in which you want the labels printed, and set custom page margins, if needed. This happens because if there is no data in a field, FileMaker Pro closes up the blank space. For more information about creating a layout for labels or envelopes, choosing printing and layout setup options, and additional considerations when you create a Labels or Envelope layout, see Help.
In the Manage Scripts dialog box, select the script or scripts you want to print. To select more than one contiguous script in the list, Shift-click the scripts. Click at the bottom of the dialog box. Select the table s or field s you want to print. To select more than one contiguous table or field in the list, Shift-click the tables or fields. Click Print. Welcome to ManualMachine. We have sent a verification link to to complete your registration.
Log In Sign Up. Forgot password? Enter your email address and check your inbox. Please check your email for further instructions. Enter a new password. FileMaker Pro All Rights Reserved. Edition: Index Using FileMaker Pro documentation The FileMaker Pro documentation provides a learning path to productivity, installation instructions, online Help, and more. There are three ways to access Help: 1 Browse the Help table of contents to locate topics by subject.
Templates, examples, and more information FileMaker Pro includes database template files Starter Solutions that you can use to quickly get started. Suggested reading Here are some suggestions for using the documentation to help you learn how to do specific tasks in FileMaker Pro. Dear Sophie, Thank you for ordering with us. Sincerely, John Lee.
Finding, sorting, and replacing data Features for finding, sorting, and replacing data allow you to manipulate your data in many ways. Customer records sorted by last name You can search for and replace data across multiple fields, similar to the way you find and replace data in word processing applications. Chapter 1 Introducing FileMaker Pro 11 Protecting databases You can restrict what users see and do in a database file by defining accounts and privilege sets. Sharing and exchanging data A benefit of storing data in FileMaker Pro is sharing your data with others.
Chapter 1 Introducing FileMaker Pro Chapter 2 Using databases This chapter explains the basics of how to: 1 open, close, and save files 1 create records in a database 1 add and edit data in fields 1 find records using different criteria 1 omit records from the found set 1 find and replace data 1 sort data 1 print data, scripts, table and field information, and the relationships graph 1 use scripts See Help for detailed, comprehensive information and step-by-step procedures about using FileMaker Pro.
About database fields and records A database is a collection of information, or data, that you can organize, update, sort, search through, and print as needed. Chapter 2 Using databases SW Edmonton CAN N4V 1LN Your address book is like a database An invoicing system is an example of a more complex database, with multiple related tables, multiple layouts, and calculated fields.
Chapter 2 Using databases 15 To enter data in a database table, you make a new record and enter values into the fields that belong to that record. To open a file if FileMaker Pro is already running 1.
To open a file using FileMaker Quick Start 1. Chapter 2 Using databases 16 2. Double-click a file to open it.
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